Technical Report

What is a Technical Report?

 A technical report is a document prepared to track the progress of technical or scientific research. Conclusion, analysis, and recommendations on the topic are also a part of the technical report. It is mainly prepared as non-archival publications published in other peer-review journals, either as modified copies or in their original form. These reports require proper planning and preparations to ensure that all details are well described and no critical information is left out. A technical report requires critical thinking and assessment of the project at hand, which requires profound research to make viable conclusions and recommendations from the results obtained.


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What is contained in a technical report? 

The professional writers understand that this report is crucial and will add up to your final grade. Therefore, they ensure to follow the laid-out format to give your report a professional touch that will grant you high grades. Your technical report is prepared to capture the following elements that are crucial while preparing the report:

The professional writers understand that this report is crucial and will add up to your final grade. Therefore, they ensure to follow the laid-out format to give your report a professional touch that will grant you high grades. Your technical report is prepared to capture the following elements that are crucial while preparing the report:

  1. A title page which contains the title of the report, the date, and the institution name
  2. Introduction that gives the reader the main objective of the report.
  3. The summary that provides an overview of the report
  4. The body part which carries the main-content of the project.
  5. The conclusion that gives a summary of the report and any recommendations made concerning the findings. 
  6. And finally, the details of the technical report. 

Your report will be written to capture the guidelines mentioned above and include a detailed explanation of each critical step to ensure your report shall be given you high grades. Every step will be discussed in-depth to prove that the research was conducted before coming up with the results. Also, the recommendations captured in the report shall be relevant to the results of the findings.


 Tips on Writing the Best Technical Report

A technical report is not like any ordinary report, therefore, to do the best you have to adhere to some guidelines. Here are some tips to follow in order to draft the best technical report:

You should first establish the message of your technical report. Before writing your first word, you should first understand the reason you are writing, what you are writing, and the main message you would like to portray in your technical report. You may easily do this by jotting down the main ideas you have regarding your technical report. You can also have a segment where you can do some rough work, then use this information to fine tune your technical report into a good piece.

Plan your work correctly before drafting your technical report. Having a good plan is the most suitable way of ensuring your technical report is well-done. First, you may need to gather all your research and relevant information to your work. If you need to interview people, or gather first-hand information, plan for this information beforehand. As you do this, keep a note of all references so you can cite your work correctly. If you are using a particular format to reference your work, use this format consistently throughout your technical report.

You should clearly define your audience. Defining your audience makes it easier to highlight the main message of your technical report. For instance, are they a technical audience (scientific based) or a non-technical audience (such as the general public)? Besides, you should also take into account your audience’s limitations and align this with the message you would like to portray. From this information, you may choose an appropriate outline for your technical report. Make sure the message of your technical report is relevant to your target audience, as this contributes more clearly to the success of your piece. If your main readers are not scientific-based, you may consider cutting back on the jargon and using simpler and more understandable language in your report.

You should create an outline for your technical report. Having an outline is not only important for easier comprehension of your work, it enables you to write legibly and achieve the goals of your writing. Besides, technical reports are usually very detailed and structured, and you may be penalized for your work if you do not adhere to the set structure. Therefore, create a draft of your work and use it to adhere to a set structure. Having a clear layout for your work also makes it more readable and inviting. For instance, you may use sub-headings and headings to break your work into different segments. Also number your work consistently, with adequate spacing and margins to make your work less dense. Besides, having your work defined into well-structured paragraphs make your work more presentable and appealing.

Maintain simplicity and conciseness in your technical report. While a technical report may be complex in nature, you should try as much as possible to maintain simplicity and conciseness in your work, for easier reading and understanding by a wider audience. If possible, you should use one idea per paragraph, with extra information in the following sentences of each paragraph. Keep your sentences short and use connectors, as longer sentences with a lot of sub-clauses will make it difficult for your readers to follow.

You should always edit and proofread your technical report. Nobody is a perfect writer, and this is why it is important to always edit, and proofread your work. You should always ask yourself some important questions before submitting your technical report: is it grammatically correct, concise, and easier to read? Do all the sections of your work follow logically from each other? Are your key points or arguments supported with evidence and data? Is your work correctly cited or referenced? Are the conclusions and recommendations made clear and persuasive for your readers? Most importantly, is your technical report brief or objective? Make sure your technical report aligns with these considerations. Besides, there are many grammatical and plagiarism checkers online that you could use to ensure your work is perfect and well done.

Avoid passive language in your technical report. Technical and scientific types of writing often use the third person narrative as this sounds more objective. For instance, instead of using "I” and "We”, you could highlight, "…This report …” besides, some connectors and words you could use to make your writing more objective include: analyze, describe, discuss, examine, explain, identify among others. Each word has a particular context in which it applies, therefore, do your research accordingly.

How to Conclude your technical report

The conclusion of your technical report is just as important as the introduction and therefore, you should pay key attention to the wording, structure, and content of your conclusion. The most important aspect of your conclusion is to highlight a summary of the main points of your work in brief. You may also restate your introductory statement, especially as this stresses the main message of your writing. Besides, you should prepare the reader psychologically for the conclusion by using words or phrases that suggest that you are about to finish. For instance, you may use phrases like, "in conclusion” "to summarize” "finally” "lastly” among others. You should also keep your conclusion short and precise, and spare the important details for the body of your report.

You may also include your recommendations after concluding your technical report. The recommendation often includes the proposed suggestions and solutions to the problems and challenges you have highlighted in your report. In this segment, your personal opinions are highly regarded. Structure each of your proposed recommendations per sentence or paragraph, to make it easier for your reader. After the recommendations, you can list all the references and materials quoted in your technical report. Referencing your technical report is critically important, as failure to do so is regarded as plagiarized work, a serious academic offense. Besides, all the quoted texts in your work should be marked by quoted marks, and properly cited in the reference section. By adhering to these guidelines, you will have a good technical report.


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